Emptiness for College Secretary at Karis College

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At Karis College, we imagine in nurturing the innate management abilities of our pupils and rising a way of accountability inside them. We would like them to have an opportunity to expertise management, which builds their confidence and vanity.

We’re recruiting to fill the place under:


Job Title: College Secretary

Location: Magodo GRA, Lagos
Employment Kind: Full Time

Job Description

  • The varsity secretary serves because the face of the college, greeting college students and fogeys and offering them with info. Secretaries schedule appointments, reply telephones and provides administrative help to academics and college officers.
  • They assist keep data on college students. They’re often the primary line of communication when mother and father name or go to a faculty. College secretaries order and stock provides, enter lunch info into the billing system and confirm info in notes from docs and fogeys.
  • The secretary could attend conferences and file the proceedings. Relying on the place, they could have bookkeeping and payroll duties.


  • Welcomes guests to the college and gives instructions across the constructing as wanted.
  • Varieties up and contributes to high school bulletin or e-newsletter.
  • Maintains scholar data and information.
  • Makes use of pc database or submitting system to replace data as obligatory.
  • Manages and updates faculty calendar.
  • Offers administrative help to higher stage administration as wanted.
  • Takes dictation and transcribes paperwork.
  • Attends workplace conferences and takes minutes.
  • Assists in designing and drawing up promotional and informational supplies for folks.
  • Offers college students with tardy slips.
  • Maintains data of scholar absences
  • Kinds and distributes mail delivered to high school workplace.
  • Contacts mother and father within the occasion of scholar sickness or behavioral points.

Different Duties:

  • Meet with new college students and fogeys to finish registration and orientation course of
  • Present school-specific administrative help processes reminiscent of scholar providers, locker assignments, exercise kinds
  • Preserve disciplinary monitoring techniques and information in accordance with laws
  • Coordinate and monitor security procedures for the aim of guaranteeing security of scholars and workers

Schedules and Calendars:

  • Schedule and make sure appointments for employees members
  • Preserve appointment and occasion calendars
  • Coordinate conferences and occasions

Principal Job Duties, Duties and Duties
Submitting Techniques and Database Administration:

  • Arrange and keep submitting techniques for college students and workers – paper and digital
  • Create, keep and enter info into databases
  • Find and fasten acceptable information to incoming correspondence requiring a response
  • Find and supply information as requested

Pupil and Workers Attendance:

  • Monitor scholar and workers attendance
  • Confirm mother and father’ and docs’ notes and examine any discrepancies in attendance info
  • Coordinate substitute personnel for absent workers members
  • Hold correct workers and scholar attendance data and submit stories as required.
  • Notify mother and father of scholar absences
  • Course of and observe workers depart requests

College Processes and Procedures:

  • Handle faculty processes and procedures to make sure compliance with faculty and District laws


  • Function piece of email techniques and coordinate the movement of data internally and externally
  • Put together and distribute acceptable communications together with newsletters, emails and bulletins
  • Put together quite a lot of paperwork together with correspondence, agendas, occasion applications, stories, schedules and calendars
  • Compose, kind and distribute minutes of conferences

Entrance Desk Duties:

  • Function a central info level to the general public, college students and workers concerning school-related issues and procedures
  • Reply incoming calls, present info, direct calls the place obligatory and take messages
  • Greet guests, deal with inquiries and direct guests to the suitable vacation spot
  • Learn, kind and distribute incoming faculty mail

Tools and Stock:

  • Function workplace gear together with fax machines, copiers, scanners, printers
  • Preserve workplace gear in good working situation
  • Monitor stock and order provides

Training Necessities

  • A minimal of a Excessive College Diploma is often required to be a faculty secretary.
  • Formal necessities are much less essential than abilities and persona, though desire could also be given to candidates who’ve at the least some school.
  • A college secretary wants pc abilities, wonderful communications and interpersonal abilities in addition to an understanding of secretarial duties. It’s essential to be extraordinarily organized to take care of schedules and meet deadlines.
  • Possesses wonderful phone etiquette.
  • Communicates clearly and successfully.
  • Is able to dealing with confidential scholar data in a accountable vogue.
  • Demonstrates familiarity with fundamental workplace gear reminiscent of multi-line telephones, fax machines, and scanners.
  • Demonstrates means to suppose creatively.
  • Demonstrates sturdy writing and modifying skills.

Training and Expertise:

  • Excessive College Diploma or GED is required.
  • Bachelor’s Diploma is really useful.
  • Earlier work expertise in an workplace setting is required.

Required Information, Abilities and Skills:

  • Demonstrates sturdy interpersonal abilities.
  • Maintains skilled and pleasant demeanor.
  • Possesses wonderful organizational abilities.
  • Works properly with quite a lot of college students, directors, and fogeys.
  • Displays means to stay well mannered and calm when coping with troublesome college students or annoyed mother and father.
  • Possesses fundamental pc abilities and information of phrase processing applications.
  • Is able to managing time effectively.
  • Exhibit means to multi-task successfully.

Training and Expertise:

  • Expertise: three – 5 years
  • Related coaching or qualification
  • Proficient in spelling, punctuation, grammar and different English language abilities
  • Confirmed expertise of manufacturing communications and paperwork
  • Information of college insurance policies and procedures
  • Working information of related software program functions together with database administration
  • Information of present workplace operations and procedures
  • Working information of ordinary workplace gear

Competencies and Abilities:

  • Organizational and planning abilities together with the power to take care of an efficient steadiness between a number of and competing priorities
  • Confidentiality, integrity and adherence to moral requirements
  • Workforce member
  • Range oriented – capable of work successfully with individuals no matter age, gender, race, ethnicity or faith
  • Vitality and enthusiasm.
  • Downside-solving abilities
  • In a position to train sound judgment in making choices
  • Consideration to element and accuracy

Different Necessities

  • Intercourse: Male between ages 25 to 35. OR a feminine between ages 35 and 45 (She should be a married lady).
  • Should be a Christian attending a Bible dwelling Church
  • Working hours: 7am to 6pm.

Work Surroundings

  • Nearly all of working hours shall be spent in an workplace setting.
  • Mild bodily exercise reminiscent of strolling and standing, is required each day.


  • N100,000 to N120,000 / month.



Methods to Apply
and certified candidates ought to ship their CV and Cowl Letter to: ifeoma@karisschool.internet utilizing “College Secretary” as the topic of the e-mail


Utility Deadline  22nd March, 2021.


Necessary Notes

  • The above statements are supposed to explain the final nature and stage of labor to be carried out by individuals assigned to this job.
    They aren’t to be construed as an exhaustive checklist of all tasks, duties and abilities required of personnel so labeled.
    All personnel could also be required to carry out different tasks along with these specified on occasion, as wanted
    • We don’t cost any utility, processing, coaching, interviewing, testing or different price in reference to the appliance or recruitment course of. Do you have to obtain a solicitation for the cost of a price, please disregard it. Moreover, please observe that emblems, logos, names and addresses are simply copied and reproduced. Due to this fact, you’re suggested to use explicit care when submitting private info on the internet
    • We’re an equal alternative employer and worth variety inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
    • Our individuals are all equally gifted in distinctive methods: we come from numerous traditions, private experiences and factors of view. And we need to embrace yours, Are you able to encourage us along with your concepts?
    • We encourage all candidates to use and doesn’t observe any discrimination in any recruitment course of.
    • Purposes submitted after the deadline is not going to be thought-about.
    • Because of the urgency of the place, we have now the precise to recruit a candidate who matches the required profile earlier than the above deadline
    • Solely certified candidates shall be invited for interview

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