Emptiness for Logistics Administrator Assistant at Solidarities Worldwide

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Solidarities Worldwide is a French humanitarian group which supplies help and help to victims of conflict or pure catastrophe. For over 38 years the affiliation has centered on assembly three important wants – water, meals and shelter. At the moment current in Nigeria since 2016 and is current in North-Japanese a part of Nigeria. At the moment, SI carries out emergency / put up – emergency applications in WASH sector in North West area of Nigeria.

We’re recruiting to fill the place beneath:

 

Job Title: Logistics Administrator Assistant
Location: Gusau Zamfara,
Employment Sort: Full-time

Job Description

  • At his/her assigned base degree, the log-admin assistant helps his/her line-manager in processing accounting operations, following-up Human Sources points, implementing and supervising all logistical actions.
  • Specifically, he/she lends help to finishing up pressing actions and the submitting and archiving of official and/or inside paperwork.
  • He/she quickly takes on the fundamental duties of the line-manager in his/her absence

Record of Primary Duties

Staff Administration:

  • Prepare and help workforce members below his or her supervision
  • Make sure the minimal substitute of members of the admin/log providers in case of absence
  • Help within the recruitment course of
  • Consider the workforce members below his or her supervision
  • Put together shift planning for watchmen

Reporting / Communication:

  • Take part in supervision of rules in impact
  • Help his/her line-manager in relations with native administrative authorities

Actions Associated To Administration:

Administrative Administration of Personnel:

  • Welcome and take part in administrative briefing of recent personnel
  • Help the sector Coordinator for the executive administration of recruitment and hiring
  • Take part within the group of coaching
  • Accumulate fee particulars and combine them into the Human sources administration software program (Homère)
  • Concern pay slips and supervise fee of salaries after approval by the sector Coordinator
  • Calculate taxes and duties and create pay data for the related organizations
  • Hold a company chart updated for the bottom
  • Help the executive within the group and conduct of conferences with personnel representatives
  • Take part within the utility of insurance policies referring to salaries and advantages for Solidarités Worldwide
  • Guarantee archiving and monitoring of particular person dossiers and ship all paperwork relative to the skilled lifetime of Solidarités Worldwide workers
  • Make sure the confidentiality of all HR datas
  • Take part within the monitoring of labor contracts on the bottom

Treasury / Accounting / Administration:

  • Supervise the bodily upkeep and security of money bins
  • Put together month-to-month closing, revision and integrity of accounts for the bottom
  • Concern vouchers, supervise archiving of data
  • Report budgetary transfers and maintain accounting codes
  • Confirm, earlier than recording, that data conform to rules and procedures of Solidarités Worldwide
  • Translate accounting paperwork if crucial
  • Alternate currencies at request of superiors
  • Confirm money balances day by day and report any discrepancies to superior
  • Archive accounting data in keeping with Solidarités procedures after a ultimate verification of receipts and so on.
  • Assure safety of the money and confidentiality of data
  • Take part in audits or any checks issued by companions or Head workplace, on the base degree
  • Take part within the consolidation of price range observe ups and money forecasts on the base degree
  • Monitor due dates for funds of contracts managed by the executive coordinator
  • Record liquidity wants in live performance with the sector Coordinator
  • Perform pay-outs and advances, inside established tips
  • Hold the registry of money pay-outs and the cashier’s register

Actions Associated to Logistics:

Administration of Provides:

  • Replace tariffs and provider databases
  • Management Solidarités Worldwide buy procedures
  • Negotiate costs, deadlines and strategies of supply
  • Make sure that relationships with suppliers are monitored
  • Manage and supervise all logistic facets and documentation for good/provides transport: way-bills, packing lists, ultimate supply/distribution data
  • Confirm and course of quote requests and IOFs
  • Put together and archive buy folders
  • Implement purchases, monitoring adherence to validation rules and procedures

Administration of Automobile Fleet:

  • Manage the weekly motion of autos
  • Make sure that a toolbox and emergency equipment can be found onboard all autos and guarantee drivers test the equipment is at all times full
  • Test that automobile log books are in place and are used appropriately
  • Monitor the executive paperwork for all autos

Administration of Gear / Telecommunications:

  • Help within the planning and execution of service work on mills/motor pumps

Administration and Monitoring of IT Gear:

  • Replace antivirus software program
  • Present groups with satisfactory means for information backup
  • Guarantee the upkeep and proper use of IT gear

Administration of Inventory:

  • Supervise the upkeep and securing of warehouses
  • Perform common inventory checks and bodily inventories
  • Guarantee/Supervise the fundamental upkeep of premises (workplace and guesthouse)

  • Resident of Zamfara State (place not open to delocalization)
  • Familiarity with digital databases.
  • Means to ship high-quality outputs in a well timed method.
  • Fluent in spoken and written English and Hausa capacity to learn and write.
  • An excellent listener, an excellent communicator, capacity to prioritize and work with little supervision, workforce participant, glorious interpersonal expertise.
  • Minimal of Bachelor’s Diploma qualification.
  • Minimal of one-year expertise as Log/admin or in an analogous position.
  • Glorious information of phrase processing instruments and spreadsheets (MS Workplace Phrase, Excel and so on.).

 

 

 

Find out how to Apply
and certified candidates ought to:
Click on right here to use

Choose Log / Admin Assistant – Gusau Base, Zamfara State, fill the shape and fix your CV and motivation letter.

Notice:

  • The CV hooked up should be named together with your first identify and surname.
  • Arduous copy functions will even be obtained in our Solidarites Intenational Gusau Workplace at Karma Guess – Gusau not later than Tuesday 22nd December 2020!
  • Because the place is required as quickly as potential

Essential Notes

  • The above statements are supposed to explain the overall nature and degree of labor to be carried out by individuals assigned to this job.
    They aren’t to be construed as an exhaustive checklist of all duties, duties and expertise required of personnel so labeled.
    All personnel could also be required to carry out different duties along with these specified now and again, as wanted
    • We don’t cost any utility, processing, coaching, interviewing, testing or different payment in reference to the appliance or recruitment course of. Must you obtain a solicitation for the fee of a payment, please disregard it. Moreover, please observe that emblems, logos, names and addresses are simply copied and reproduced. Subsequently, you might be suggested to use explicit care when submitting private data on the net
    • We’re an equal alternative employer and worth variety inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
    • Our individuals are all equally gifted in distinctive methods: we come from numerous traditions, private experiences and factors of view. And we wish to embrace yours, Are you able to encourage us together with your concepts?
    • We encourage all candidates to use and doesn’t apply any discrimination in any recruitment course of.
    • Functions submitted after the deadline won’t be thought-about.
    • As a result of urgency of the place, now we have the appropriate to recruit a candidate who matches the required profile earlier than the above deadline
    • Solely certified candidates shall be invited for interview

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