Job Alternatives at The Worldwide Group for Migration (IOM)

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The Worldwide Group for Migration (IOM) – Established in 1951, IOM is the main inter-governmental group within the subject of migration and works carefully with governmental, intergovernmental and non-governmental companions. IOM is devoted to selling humane and orderly migration for the advantage of all. It does so by offering companies and recommendation to governments and migrants.

We’re recruiting to fill the positions beneath:

 

 

Job Title: Procurement and Logistics Assistant

SVN No.: SVN2020.71
Location: Maiduguri, Borno
Organizational Unit: Useful resource Administration
IOM Classification: G4
Sort of Appointment: Particular Brief Time period (SST) 6 Months with risk of extension
Estimated Begin Date: As quickly as potential
Slot: three Openings

Context

  • Working underneath the general supervision of the Useful resource Administration Officer (RMO) and the direct supervision of the Procurement and Logistics Officer (PLO), the incumbent will probably be liable for the coordination and implementation of the procurement course of together with acquiring quotations, tendering, purchases and deliveries of provides/companies on the Maiduguri and Yola Sub-Workplaces in addition to the Mission in Nigeria in accordance with IOM’s Procurement insurance policies and procedures.

Core Capabilities / Obligations

  • Obtain Buy Requisition Kinds and ensure all are endorsed previous to procuring utilizing the IOM authorization matrix as relevant for the Sub-Workplace and Mission as an entire.
  • Solicit Quotations / Proposals, put together Bids Evaluation Summaries (BAS) in conformity to the necessities proven within the Buy requisition Type (PRF) and challenge Buy Order (PO) by way of PRISM system utilizing Materials Administration (MM) module. Ensure POs are delivered to suppliers and distributors and their signatures obtained.
  • Put together Requests for Quotations (RFQs), Bidding paperwork, Requests for proposals (RFPs), different related procurement paperwork and facilitate their commercial and circulation.
  • Set up and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing related info concerning Tenders.
  • Perform all purchases in accordance with IOM procurement guidelines (IN168) and comply with carried out mechanisms to keep away from fraud and guarantee transparency to enhance the IOM guidelines and rules on procurement.
  • Present a month-to-month guidelines on open Buy orders and comply with up with related colleagues to make sure well timed closure of all of the Buy orders within the PRISM MM Module.
  • Create each IOM and Beneficiary belongings appropriately in PRISM by way of MM Module previous to procurement and cling to IOM’s asset administration practices for his or her acquisition, switch and retire.
  • Put together and preserve worth record database of normal provides for the Sub-Workplace and supply info on worth
  • estimates to Requesting Departments for preparation of Buy Requests
  • Recommendation undertaking managers and supervisors on presents collected and greatest items/companies to be procured.
  • Observe-up with suppliers on well timed supply of requested provides and companies and maintain the involved undertaking employees knowledgeable on the standing of the supply.
  • Coordinate with the receiving items on Items/Providers to be obtained and acquire the passable supply notes, Items Receipt Notes, and invoices from the receiving unit.
  • Observe up with Distributors usually on submission of invoices for items/companies delivered and be sure that funds are processed in a well timed method.
  • Keep environment friendly submitting system for all procurement information together with, Buy requests, Bids Evaluation Abstract, Quotations, BEAC Decision to award, minutes of Bids opening, Analysis Rating sheets, Studies and so forth. Guarantee these information are updated.
  • Carry out some other duties as could also be required occasionally.

Required and Expertise

  • College Diploma in Enterprise Administration, Buying & Provide, or a associated subject from an accredited tutorial establishment with two years of related working expertise in a procurement unit or Excessive College Diploma within the above fields with 4 years of related expertise in a procurement workplace
  • At the very least two years’ expertise in Provide Chain Administration.
  • Abilities and data in Conducting native/worldwide procurement, clearing & forwarding, Authorities legal guidelines and rules, insurance coverage and stock/inventory/provides and administration.
  • Superb understanding of Procurement and Logistics insurance policies.
  • Data of SAP (PRISM) is desired,
  • Frequent software program functions corresponding to Phrase, Excel, PowerPoint, and Entry.
  • Demonstrated potential to take care of integrity in performing tasks assigned.

Languages:

  • Fluency in English and dealing data the native language.

Required Competencies
The incumbent is predicted to display the next values and competencies:

Values:

  • Inclusion and respect for range respects and promotes particular person and cultural variations; encourages range and inclusion wherever potential.
  • Integrity and transparency: preserve excessive moral requirements and acts in a fashion per organizational rules/guidelines and requirements of conduct.

Core Competencies – behavioural indicators stage 1:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to attain shared targets and optimize outcomes.
  • Delivering outcomes produces and delivers high quality ends in a service-oriented and well timed method; is motion oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data constantly seeks to be taught, share data, and innovate.
  • Accountability: takes possession for reaching the Group’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains advanced issues in an informative, inspiring, and motivational manner.

Different:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • This can be a nationwide place and solely candidates residing within the nation of the obligation station inside commuting distance will probably be thought-about.
  • Appointment will probably be topic to certification that the candidate is medically match for appointment.

 

 

 

 

Job Title: Nationwide Challenge Officer (NFI)

SVN No.: SVN2020.70
Location: Maiduguri, Nigeria
Organizational Unit: Non-Meals Objects & Shelter
IOM Classification: NO-A
Sort of Appointment: Particular Brief Time period (SST) 6 Months with risk of extension
Estimated Begin Date: As quickly as potential

Context

  • Working underneath the general supervision of the Head of Sub Workplace and direct supervision of Programme Supervisor (Shelter/NFI), the incumbent will probably be liable for finishing up undertaking features for NFI Unit in accordance with IOM’s rules, guidelines and procedures. Particularly, s/he’ll:

Core Capabilities / Obligations

  • Help Shelter / NFI Program Supervisor and Officer in implementation of NFI initiatives in accordance with the agreed IOM response technique and plan which can embody undertaking designing, improvement, monitoring and supervision of NFI program.
  • Help IOM’s NFI interventions throughout North East Nigeria (and past, in accordance with undertaking places) in coordination with Shelter, CCCM, ER and related Sub workplace items all through the planning, implementation, and monitoring levels of NFI initiatives
  • Present help to each undertaking improvement and undertaking implementation and monitor particular facets of undertaking implementation, determine, and suggest actions to expedite the supply of inputs.
  • Monitor monetary, administrative, and technical facets, in step with IOM’s insurance policies and procedures, in addition to donor necessities.
  • Help Shelter / NFI Program Supervisor and Officer in programmatic and monetary facets of all IOM Nigeria’s NFI initiatives in its lively portfolio, together with direct accountability for supervision of NFI Unit employees and coordination with consultants working in that portfolio.
  • Keep shut cooperation with all companions, making use of high quality management to all facets of the varied initiatives’ implementation, making certain well timed and correct donor reporting and most donor/accomplice visibility.
  • Keep liaison with native and state authorities all through the undertaking implementation cycle, together with provision of steering and standing updates in coordination with all items concerned in this system
  • Present technical help within the formulation of the general planning for priorities and actions within the related space.
  • Make sure that logistical preparations and inside procedures for monitoring and reporting are properly understood and carried out
  • Make sure that Accountability to Affected Inhabitants (AAP), Communication with Communities (CwC), GBV threat mitigation and different cross reducing points are built-in and adopted by way of in NFI programming
  • Guarantee and preserve linkage between IOM’s Shelter and NFI programming
  • Signify IOM’s NFI unit in related Sector and inter-agency conferences in addition to the NFI Technical Working Group
  • Help the Shelter / NFI Program Supervisor and Officer to mentor and construct the capacities of IOM Nigeria NFI Unit employees within the thematic space as required.

Required and Expertise

  • Grasp’s diploma in Improvement, Social Sciences, Enterprise Administration or a associated subject from an accredited tutorial establishment or College diploma within the above fields with two years of related skilled expertise.
  • Minimal of two years of related expertise in humanitarian subject
  • Expertise with NFI program and Money-Based mostly Interventions is necessary
  • Expertise supervising employees with roles and duties of the same nature to this project.
  • Expertise in undertaking administration, budgeting, reporting, and record-keeping is fascinating
  • Proficiency in laptop functions (MS Phrase, Excel, Outlook, PowerPoint, and so forth).

Abilities:

  • Interpersonal ability; Communication and negotiation expertise; Administrative & Time Administration expertise; Should have sturdy analytical, planning and other people administration expertise; Skill to organize clear and concise report

Languages:

  • Fluency in English and dealing data the native language.

Required Competencies

  • The incumbent is predicted to display the next values and competencies:

Values:

  • Inclusion and respect for range respects and promotes particular person and cultural variations; encourages range and inclusion wherever potential.
  • Integrity and transparency: preserve excessive moral requirements and acts in a fashion per organizational rules/guidelines and requirements of conduct.
  • Professionalism: demonstrates potential to work in a composed, competent, and dedicated method and workouts cautious judgment in assembly day-to-day challenges.

Core Competencies – behavioural indicators stage 2:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to attain shared targets and optimize outcomes.
  • Delivering outcomes produces and delivers high quality ends in a service-oriented and well timed method; is action-oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data constantly seeks to be taught, share data, and innovate.
  • Accountability: takes possession for reaching the Group’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains advanced issues in an informative, inspiring, and motivational manner.

Managerial Competencies – behavioural indicators stage 2:

  • Management: supplies a transparent sense of route, leads by instance, and demonstrates the flexibility to hold out the group’s imaginative and prescient; assists others to understand and develop their potential.
  • Empowering others & constructing belief creates an environment of belief and an enabling atmosphere the place employees can contribute their greatest and develop their potential.
  • Strategic pondering and imaginative and prescient: work strategically to understand the Group’s targets and communicates a transparent strategic route.

Different:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • This can be a nationwide place and solely candidates residing within the nation of the obligation station inside commuting distance will probably be thought-about.
  • Appointment will probably be topic to certification that the candidate is medically match for appointment.

 

 

 

Job Title: Senior Human Sources Assistant

SVN No.: SVN2020.074
Location: Abuja
Organizational Unit: Useful resource Administration
IOM Classification: G6
Sort of Appointment: Particular Brief-Time period (SST) 6 months with risk of extension
Estimated Begin Date: As quickly as potential

Context

  • Working underneath the general steering of the Senior Useful resource Administration Officer and the direct supervision of the Human Sources Officer (HRO), the incumbent will help the HRO within the administration and implementation of the Human Sources (HR) processes within the mission. Particularly, s/he’ll:

Core Capabilities / Obligations

  • Help the HRO in making certain the mission’s HR processes and actions (together with, choice, recruitment, retention, skilled improvement and coaching actions, separation, and end-of-contract duties) stay per the related IOM insurance policies and procedures. Recommendation and help employees and managers on HR issues.
  • Help coordination of the features associated to Personnel Administration within the unit and reviewing and importing of Hazard Pay (DP) in PRISM (SAP).
  • Replace the missions Organogram and coordinate with related colleague to make sure the PRISM Organizational Administration (OM) module’s chart is in accordance with the established unit particular organogram each month.
  • Coordinate induction orientation and briefing to new employees members within the mission as per the IOM customary and on time.
  • Help within the planning and organizing of the employees improvement and coaching for the mission in shut collaboration with Human Sources Administration/ Workers Improvement and Studying (HRM/SDL), together with the institution of employees improvement and coaching priorities and plans
  • Present recommendation and proposals on grievances and appeals on Nationwide Workers points, throughout the framework of the Workers Rules and Guidelines, Directions, insurance policies, procedures, and practices. Make sure that any HR follow-up motion is carried out
  • Take part within the recruitment and choice train for employees in allotted items in accordance with the recruitment procedures. Guarantee the executive actions for these employees are processed in a well timed method.
  • Monitor and supply steering for the implementation of the missions Workers Analysis System (SES) and advocate for well timed completion of the efficiency administration course of in step with organizational deadlines.
  • Help the Human Useful resource Officer in getting ready advanced and routine studies pertaining to personnel administration, staffing, and human sources actions of nationwide employees in coordination with all of the Sub-Workplace Heads and Programme Managers.
  • Help the HR Officer to develop, prepare and supply steering to HR colleagues within the unit.
  • Help managers in evaluating staffing wants and drafting Phrases of Reference for the nationwide employees.
  • Participates in discussions on new/revised procedures and practices and assess the impression of modifications; makes suggestions on comply with up actions
  • Carry out such different duties as could also be assigned.

Required

  • 4 years of related working expertise with a Bachelor’s Diploma in Human Sources, Enterprise Administration, Enterprise Administration, Social Sciences, Psychology or equal subject OR
  • Six years of related working expertise with Excessive College Diploma within the above fields

Expertise:

  • Minimal of six years of working expertise in Human Useful resource Administration and Administration
  • Familiarity with the UN frequent system or related programs, data of employees guidelines and rules, employees entitlements and advantages, recruitment and choice practices and coaching applications.
  • Sturdy working expertise in SAP is an added benefit.

Abilities:

  • Sturdy interpersonal and intercultural expertise with confirmed potential to work successfully and harmoniously with a workforce of colleagues.
  • Mature particular person, capable of work independently underneath stress, capable of preserve accuracy, taking note of particulars, assembly deadlines, and dealing with minimal supervision.
  • Stable laptop expertise, together with proficiency in MS Workplace Suite (Workplace, excel, PowerPoint, Outlook) web and E-mail

Languages:

  • Fluency in English (oral and written) and dealing data of the native language.

Required Competencies
The incumbent is predicted to display the next values and competencies:

Values:
All IOM employees members should abide by and display these three values:

  • Inclusion and respect for range: respects and promotes particular person and cultural variations; encourages range and inclusion wherever potential.
  • Integrity and transparency: preserve excessive moral requirements and acts in a fashion per organizational rules/guidelines and requirements of conduct.
  • Professionalism: demonstrates the flexibility to work in a composed, competent and dedicated method and workouts cautious judgment in assembly day-to-day challenges.

Core Competencies – Behavioural Indicators Degree three:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to attain shared targets and optimize outcomes.
  • Delivering outcomes: produces and delivers high quality ends in a service-oriented and well timed method; is action-oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data: constantly seeks to be taught, share data and innovate.
  • Accountability: takes possession for reaching the Group’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains advanced issues in an informative, inspiring and motivational manner.

Managerial Competencies – Behavioural Indicators Degree three:

  • Management: supplies a transparent sense of route, leads by instance, and demonstrates the flexibility to hold out the group’s imaginative and prescient; assists others to understand and develop their potential.
  • Empowering others & constructing belief creates an environment of belief and an enabling atmosphere the place employees can contribute their greatest and develop their potential.
  • Strategic pondering and imaginative and prescient: work strategically to understand the Group’s targets and communicates a transparent strategic route.

Different:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • Appointment will probably be topic to certification that the candidate is medically match for appointment and overview of related paperwork,
  • Males with the above are inspired to use.

 

 

 

Job Title: Procurement and Logistics Assistant

SVN No.: SVN2020.72
Location: Maiduguri, Borno
Organizational Unit: Useful resource Administration
IOM Classification: G5
Sort of Appointment: Particular Brief Time period (SST) 6 Months with risk of extension
Estimated Begin Date: As quickly as potential
Slot: 2 Openings

Context

  • Working underneath the general supervision of the Useful resource Administration Officer (RMO) and the direct supervision of the Procurement and Logistics Officer (PLO), the incumbent will probably be liable for the coordination and implementation of the procurement course of together with acquiring quotations, tendering, purchases and deliveries of provides/companies on the Maiduguri and Yola Sub-Workplaces in addition to the Mission in Nigeria in accordance with IOM’s Procurement insurance policies and procedures.

Core Capabilities / Obligations

  • Obtain Buy Requisition Kinds and ensure are totally endorsed previous to procuring utilizing the IOM authorization matrix as relevant for the Sub-Workplace and Mission as an entire.
  • Help Requesting items in necessities definition by offering info on merchandise accessible available in the market and their specs.
  • Put together goal analysis standards to judge bids for Works, companies, and provide in coordination with requesting items and guarantee these standards are featured within the solicitation paperwork earlier than promoting or sharing them with potential Bidders.
  • Solicit Quotations/Proposals, put together Bids Evaluation Summaries (BAS) in conformity to the necessities proven within the Buy requisition Type (PRF) and challenge Buy Order (PO) by way of PRISM system utilizing Materials Administration (MM) module. Ensure POs are delivered to distributors and their signatures obtained.
  • Set up and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing related info concerning Tenders.
  • Information the Bids Analysis and Awards Committee on the method of Bids Opening, analysis and suggestion whereas making certain full compliance with IOM Procurement Guidelines and Rules.
  • Guarantee all procurements are carried out in accordance with the IOM procurement guidelines (IN168) and implement current mechanisms to keep away from fraud and guarantee transparency to enhance the IOM guidelines and rules on procurement.
  • Present a month-to-month guidelines on Open Buy orders and Buy Requests and comply with up with related colleagues to make sure their well timed closure within the PRISM MM Module.
  • Coordinate preparation of contracts utilizing the usual IOM templates for procuring service, items and works for the group and comply with up with the authorized division on their overview and to acquire their endorsement in help of the Sub-Workplace’s and Mission’s operations.
  • Take part in negotiations with contracted corporations on the implementation of actions underneath the undertaking parts and monitor progress of contracts implementation to make sure that they abide by the stipulated requirements, procedures, and deliberate procurement timetables.
  • Ensure each IOM and Beneficiary belongings are created appropriately in PRISM by way of MM Module previous to procurement and are acquired, transferred, and retired in accordance with IOM’s asset administration practices.
  • Put together and preserve worth record database of normal provides for the Sub-Workplace and supply info on worth estimates to Requesting Departments for preparation of Buy Requests
  • Conduct post-evaluation checks of chosen/shortlisted Bidders by finishing up reference checks and vendor searches in opposition to exclusion databases of the UN/Governmental companies.
  • Observe-up with suppliers and guarantee well timed supply of requested provides and companies and maintain the involved undertaking employees knowledgeable on the standing of the supply.
  • Coordinate with the receiving items on Items/Providers to be obtained and acquire the passable supply notes, Items Receipt Notes, and invoices from the receiving unit.
  • Observe up with Distributors usually on submission of invoices for items/companies delivered and be sure that funds are processed in a well timed method.
  • Keep environment friendly submitting system for all procurement information together with, Buy requests, Bids Evaluation Abstract, Quotations, BEAC Decision to award, minutes of Bids opening, Analysis Rating sheets, Studies and so forth. Guarantee these information are updated.
  • Develop Key Efficiency Indicators (KPI’s) with the steering and help of the Procurement and Logistics Officer (PLO), doc the efficiency of Suppliers in opposition to the Established Lengthy -Time period Agreements (LTAs) utilizing established KPI’s and comply with up with suppliers on enhancements.
  • Guarantee secure operating situation of the fleet and Workplace Energy Turbines by monitor accuracy of information in accordance the Car/Generator Logbooks, Servicing/Upkeep information & Gas Consumption.
  • Carry out some other duties as could also be required occasionally.

Required and Expertise

  • College Diploma in Enterprise Administration, Buying & Provide, or a associated subject from an accredited tutorial establishment with three years of related expertise or Excessive College Diploma within the above fields with 5 years of related working expertise
  • At the very least two years’ expertise in Provide Chain Administration.
  • Abilities and data in Conducting native/worldwide procurement, clearing & forwarding, Authorities legal guidelines and rules, insurance coverage and stock/inventory/provides and administration.
  • Superb understanding of IOM Procurement and Logistics insurance policies.
  • Data of SAP (PRISM) is desired,
  • Frequent software program functions corresponding to Phrase, Excel, PowerPoint, and Entry.
  • Demonstrated potential to take care of integrity in performing tasks assigned.

Languages:

  • Fluency in English and dealing data the native language.

Required Competencies
The incumbent is predicted to display the next values and competencies:

Values:

  • Inclusion and respect for range respects and promotes particular person and cultural variations; encourages range and inclusion wherever potential.
  • Integrity and transparency: preserve excessive moral requirements and acts in a fashion per organizational rules/guidelines and requirements of conduct.

Core Competencies – behavioural indicators stage 1:

  • Teamwork: develops and promotes efficient collaboration inside and throughout items to attain shared targets and optimize outcomes.
  • Delivering outcomes produces and delivers high quality ends in a service-oriented and well timed method; is action-oriented and dedicated to reaching agreed outcomes.
  • Managing and sharing data constantly seeks to be taught, share data, and innovate.
  • Accountability: takes possession for reaching the Group’s priorities and assumes accountability for personal motion and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains advanced issues in an informative, inspiring, and motivational manner.

Different:

  • Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.
  • This can be a nationwide place and solely candidates residing within the nation of the obligation station inside commuting distance will probably be thought-about.
  • Appointment will probably be topic to certification that the candidate is medically match for appointment.

 

 

 

Apply
and certified candidates ought to submit their functions by way of e mail to: HRNIGERIA@iom.int indicating the place quantity on the topic line.

Essential Info / Discover

  • To ensure that the functions to be thought-about legitimate, IOM solely accepts functions with a canopy letter not multiple web page specifying the motivation for utility, addressed to the “Human Sources, Worldwide Group for Migration (IOM)” and with the SVN quantity, location and job place title as topic line eg: “SVN2020.71 Maiduguri, Procurement and Logistics Assistant G4.”
  • All functions ought to embody a purposeful e mail handle, cellular numbers, and detailed Curriculum Vitae (CV).
  • Solely shortlisted candidates will probably be contacted.
  • IOM is dedicated to a various and inclusive atmosphere. Inner candidates are eligible to use to this emptiness. For the aim of the emptiness, inside candidates are thought-about as first-tier candidates

 

Essential Notes

  • The above statements are meant to explain the overall nature and stage of labor to be carried out by folks assigned to this job.
    They don’t seem to be to be construed as an exhaustive record of all tasks, duties and expertise required of personnel so labeled.
    All personnel could also be required to carry out different tasks along with these specified occasionally, as wanted
    • We don’t cost any utility, processing, coaching, interviewing, testing or different price in reference to the appliance or recruitment course of. Must you obtain a solicitation for the fee of a price, please disregard it. Moreover, please be aware that emblems, logos, names and addresses are simply copied and reproduced. Due to this fact, you’re suggested to use specific care when submitting private info on the internet
    • We’re an equal alternative employer and worth range inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
    • Our persons are all equally gifted in distinctive methods: we come from various traditions, private experiences and factors of view. And we wish to embody yours, Are you able to encourage us together with your concepts?
    • We encourage all candidates to use and doesn’t apply any discrimination in any recruitment course of.
    • Functions submitted after the deadline won’t be thought-about.
    • As a result of urgency of the place, we’ve the best to recruit a candidate who matches the required profile earlier than the above deadline
    • Solely certified candidates will probably be invited for interview

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