Catholic Reduction Providers is the official worldwide humanitarian company of the Catholic group in the US. CRS works to save lots of, defend, and rework lives in want in additional than 100 international locations, with out regard to race, faith or nationality. CRS aid and improvement work is achieved by way of packages of emergency response, HIV, well being, agriculture, training, microfinance and peacebuilding.
We’re recruiting to fill the place beneath:
Job Title: Head of Provide Chain Administration
Job Ref: 200000NF
Location: CARO-NG-Federal Capital Territory, Abuja
Group: Catholic Reduction Providers
Worker Standing: Supervisor
Job Sort: Full-time
Job Stage: Day Job
Journey: Sure, 25 % of the Time
- Reporting to the Deputy Nation Consultant/Operations, the Head of Provide Chain major operate is to offer management and oversight of the nation program’s provide chain Administration within the following areas: Procurement, Fleet Administration, Journey, Retailer and stock Administration and Bill cost course of.
- The Head of Provide Chain ensures that packages are supported to successfully meet articulated wants, handle danger, and improve effectivity. The Head of Provide Chain ensures that every one workplaces and tasks have corresponding techniques in place and that relevant CRS and donor insurance policies are persistently utilized.
- The Head of Provide Chain leads and oversees actions to strengthen the capacities of companions in these identical features. The Head of Provide Chain is a member of the senior administration group and performs a key position in all senior administration selections and initiatives.
Roles and Key Tasks
- As a member of the Nation Program’s senior administration group, work with senior colleagues to coordinate efforts with the goal of finest serving program members.
- Incorporate Provide Chain points into nation strategic planning course of. Assess and advocate for wanted investments in Provide Chain capability.
- Attend related interagency, sector coordination, and representational conferences as required. Community with equal workers in colleague organizations.
- Work with technical results in enhance Provide Chain capability, together with techniques and staffing in the important thing purposeful areas during which s/he has oversight.
- Oversee Provide Chain features in area workplaces within the related areas by working intently with Area Workplace Managers and conducting common visits to those workplaces
- Actively take part in regional OpEx occasions (i.e. month-to-month calls, annual 3D assembly, and so forth.).Have interaction the CPs Provide chain group in proposal improvement, guaranteeing collaboration with this system division that ensures optimum utility of operational gadgets, like: staffing, items/providers, and so forth.
Practical Administration to Enhance Effectiveness:
Provide Chain Administration (Procurement, Warehousing, Fleet, clearing, dealing with and transportation):
- Supervise the SC Managers of tasks within the strategic administration of fabric sources. Talk CP priorities and information them to make sure alignment of efforts.
- Guarantee effectivity and compliance in native and worldwide procurement. This consists of guaranteeing upkeep of the CPs ASL.
- Guarantee correct stewardship of CRS sources, and the optimum utilization and upkeep of program belongings and sources together with correct stock controls (consists of oversight of stock receiving and transport in addition to warehouse, fleet and asset administration and the disposition of belongings (i.e. Car Acquisition and Disposition Plans)
- Guarantee top quality reporting that permits for correct tracing and monitoring of stock and belongings. Be sure that in-kind transactions are mirrored appropriately in monetary statements in line with CRS coverage.
- Guarantee integrity (accuracy, safety) of SCM info techniques.
- Oversee the nation insurance coverage coverage for belongings. Negotiate renewal of insurance coverage insurance policies
- Affirm the upkeep of an up-to-date stock and the environment friendly monitoring of all company property per company necessities
- Make sure the preparation and submission of quarterly asset experiences to HQ.
- Be sure that transportation providers apart from fleet administration are applicable to want and delivered in conformity with CRS insurance policies.
- Be sure that danger mitigation methods together with insurance coverage are undertaken. Lead preparation of company Danger Disclosure Report
- Put together CRS/Nigeria for the implementation, roll-out and use of the Oracle Perception software program; particularly, for the SCM element of the answer.
- Seek the advice of with the programming to establish the principle kinds of items and providers that will likely be wanted in close to time period primarily based on the present portfolio of packages and operations, and use this to conduct common market assessments of finest sources and costs.
- Be sure that gadgets and providers are being delivered in a well timed method, and facilitates communications with different models (programming and operations) within the case of delays or different obstacles.
- Hold abreast of any adjustments in governmental taxes (gross sales, VAT), obligation charges, levies and importation procedures.
- Conduct common market evaluation and maintain updated a items/providers stock/log, which is consulted and utilized by enterprise improvement and program colleagues to develop new initiatives.
- Supervise the logistics group to successfully handle the fleet of CRS-owned and/or rental autos to make sure passenger and commodity security and high-quality service.
- Oversee the correct use of the CRS Car Administration System (VMS) and work with fleet and logistics group to make sure correct coding and approval of car journey.
- Oversee the correct use of the V-Tron Fleet Telematics Answer and optimize its utilization within the areas of car monitoring and tracing, driver conduct and digital automobile administration.
- Frequently search methods to enhance the logistics and fleet providers offered to CRS workers within the Northeast and in different CRS workplaces throughout the nation (consists of fleet/journey planning, preventative upkeep and repairs, and so forth.).
- Guarantee all CRS automobile insurance policies and procedures (i.e. Fleet Administration Toolkit) are adopted.
- Guarantee coaching and strong orientation of all drivers.
- Guarantee the security & safety of CRS workers / belongings when touring in CRS autos.
- Make sure the effectivity, accountability and transparency of the warehousing and commodity supply operation of CRS tasks in Nigeria, in accordance with CRS and donor rules, insurance policies and procedures.
- By supervising the Warehouse custodians, guarantee competent administration oversight of warehousing workers, together with efficient planning and monitoring, delegation and follow-up of assigned duties, and excellence in reporting.
- Oversee the method of hiring a clearing agent advisor: provoke the request, when the selection is finished, guarantee all required approval in compliance with CRS coverage are in information, drafting the contract utilizing accredited template. As soon as the contract is signed by each events, managing the relations with the Clearing Agent.
- Oversee the standard, well timed procurement of meals and non-food commodities, supplies, provides, providers and gear, and different workplace help.
- Oversee the logistics of aid and restoration commodities, together with customs clearing, reception, warehousing and preparation for distribution(s).
- Put together operational paperwork and experiences for senior administration (e.g., pipeline analyses, each day and weekly warehouse standing experiences, Commodity Standing Studies, Loss Studies, and so forth.).
- Be sure that the administration of commodities at CRS and associate warehouses and distribution websites falls inside the tips set by the company and donor organizations.
- Collaborate with all departments inside CRS to make sure that programming and operations models obtain the procurement and logistical help they should obtain their aims.
- Meet with the programming groups to completely perceive the short- and long-term provide and materials/providers wants for tasks.
- Advise on wanted documentation and process for all shipments for the CRS workplace upon receiving info on incoming shipments.
- Oversee the Monitoring of all shipments to the CRS workplace and liaise with clearing brokers on the clearing and supply of things.
- Oversee the method of Comply with up with the assorted Authorities businesses to course of related documentations (e.g. IDEC, NAFDAC certification, Type M, Customary Group of Nigeria, and so forth).
- Oversee the cross-border actions for the importation of meals and non-food commodities and different aid supplies, together with inland transport and storage.
- Guarantee correct storage and dealing with of commodities within the warehouse in line with typically accepted commodity accounting rules, SM handbook, in addition to CRS and donor insurance policies and procedures.
- Develop and guarantee the usage of efficient and environment friendly commodity administration and monitoring techniques as required. Overview techniques usually and revise, as needed.
- Encourage and positively reinforce open communication between the provision chain group and different models, together with coordinate with programming workers on dispatch plans. Ship in an environment friendly and well timed method the right portions of aid provides to the right areas.
- Coordination the manufacturing of the report on gifts-in-kind obtained to the Finance group for recording within the accounting system.
- Commonly monitor warehouse operations and work with Warehouse custodians to establish and implement enhancements.
- Make sure the well timed execution of requests for bus, automotive, aircraft and prepare journey, in addition to for resort lodging, insurance coverage, and so forth. for each home and worldwide journey.
- Be sure that common market surveys are performed in order to ensure CRS’ advisable journey choices are as financial as potential.
- Collaboration with the Head of Administration to make sure needed preparations are made for guests. This consists of visa upon arrival, airport choose up/drop off, resort reservation, resort pick-up for workplace, sharing of welcome package deal: customer briefing doc, fixed companion, cell phone, web connection, and so forth.
- Be sure that a traveler tracker is maintained and saved updated. This tracker screens all actions organized for by the Journey Unit. Info of holiday makers arriving ought to be shared usually with the Safety Coordinator for planning of wanted safety briefings.
Relationship Administration to Construct Capability and guarantee Compliance:
- Carry out periodic conduct techniques checks in all help departments and workplaces to make sure that CRS is in compliance with CRS and donor requirements, and to make sure responsive help to workers, packages, and companions.
- Determine administration system weaknesses, set up priorities, present suggestions for improved techniques efficiency and guarantee compliance.
- Lead related CRS workers to assist companions establish and resolve administration high quality points associated to the Provide Chain, and to repeatedly enhance high quality and strengthen capacities.
- Present well timed, environment friendly, applicable technical help to workers and companions in administration of provide chain points.
- Working in collaboration with the Head of Administration in getting IDEC, and play key position in clearing and negotiations with customs for all CRS importations.
- Oversee compliance with the International Fund and the US Legislation because it pertains to CRS’ operations. This consists of the Patriot Act, FFATA, U.S. export licensing rules beneath OFAC and Commerce packages in coordination with HQ Workplace of Common Counsel.
- Oversee compliance with native legal guidelines in Provide Chain Administration. Be sure that authorized commitments are made in accordance with native regulation and US regulation the place relevant.
- Procurement Supervisor and Supervisor, Provide Chain – Logistics Administration Info System
Key Working Relationships:
- Inner: The Nation Consultant, Deputy Nation Representatives, Head of Administration, Head of Finance and Grants, COPs and different program managers, regional and HQ groups together with the DRD-MQ; HQ- MPI, HQ Human Assets, HQ Finance, HQ GKIM, OGC, HQ Inner Audit
- Exterior: Heads of Caritas Internationalis representatives; Church companions; CRS implementing companions; operational companions and colleague organizations; USAID Mission; Middle for Illness Management, EU, and different worldwide donors; Native Authorities; auditors; banking and insurance coverage Establishments; service suppliers and distributors
- Bachelor’s diploma in Provide Chain or different related diploma required.
- Minimal of 5 years work expertise in provide chain/logistics/procurement administration with progressive duties, ideally with aid provide chain administration.
- Data of nationwide and worldwide import/export laws and customary customs rules.
- Employees administration expertise and skills which might be conducive to a studying surroundings.
- Proficient in MS Workplace package deal (Excel, Phrase, PowerPoint, Visio) and knowledge administration techniques. Expertise with ERP techniques is a plus.
- Data of and expertise with varied public donors’ rules. Understanding of the Federal Acquisitions Laws (FAR), WHO rules, International Fund rules and Usually Accepted Commodity Accountability Rules (GACAP)
Most well-liked :
- Grasp’s Diploma in Provide Chain, different related Grasp’s strongly, or equal expertise strongly most popular. Skilled certification(s) in provide chain a plus.
Data, Expertise and Talents:
- Should reveal a great understanding of latest administration finest practices
- Have to be versatile and be capable to work independently and as a part of a group
- Capacity to work collaboratively
- Capacity to work in a fancy surroundings and to steer and work with a multi-cultural group.
- Reveal wonderful written and oral Communication expertise
- Should have wonderful analysis and facilitation expertise
- Glorious folks expertise;
- Reveal excessive degree of initiative, diplomacy and tact
- Glorious data of pc software program – MS Workplace and Excel particularly;
- Have to be prepared and capable of journey as much as 25 %.
Company-wide Competencies (for all CRS Employees):
These are rooted within the mission, values, and guiding rules of CRS and utilized by every workers member to satisfy his or her duties and obtain the specified outcomes:
- Steady Enchancment & Innovation
- Builds Relationships
- Develops Expertise
- Strategic Mindset
- Accountability & Stewardship
Tips on how to Apply
and certified candidates ought to:
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- The above statements are supposed to explain the final nature and degree of labor to be carried out by folks assigned to this job.
They don’t seem to be to be construed as an exhaustive listing of all duties, duties and expertise required of personnel so labeled.
All personnel could also be required to carry out different duties along with these specified sometimes, as wanted
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• We’re an equal alternative employer and worth variety inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
• Our persons are all equally gifted in distinctive methods: we come from various traditions, private experiences and factors of view. And we wish to embody yours, Are you able to encourage us along with your concepts?
• We encourage all candidates to use and doesn’t follow any discrimination in any recruitment course of.
• Purposes submitted after the deadline won’t be thought-about.
• Because of the urgency of the place, we’ve got the suitable to recruit a candidate who matches the required profile earlier than the above deadline
• Solely certified candidates will likely be invited for interview
- Our Catholic id is on the coronary heart of our mission and operations. Catholic Reduction Providers carries out the dedication of the Bishops of the US to help the poor and susceptible abroad. We welcome as part of our workers folks of all faiths and secular traditions who share our values and our dedication to serving these in want. CRS processes and insurance policies replicate our dedication to defending kids and susceptible adults from abuse and exploitation.
- Disclaimer: This job description is just not an exhaustive listing of the talent, effort, duties, and duties related to the place.
- CRS’ expertise acquisition procedures replicate our dedication to defending kids and susceptible adults from abuse and exploitation.
- CRS is an Equal Alternative Employer
Software Deadline 4th November, 2020.