Principal Officer, Library, Documentation & Analysis

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JOB TITLE Principal Officer, Library, Documentation & Analysis
INSTITUTION ECOWAS Parliament
GRADE P5
ANNUAL SALARY UA66, 123.98, USD104, 330.42
STATUS PERMANENT
DIRECTORATE Parliamentary Affairs And Analysis
DIVISION Library, Documentation & Analysis
LINE SUPERVISOR Director, Parliamentary Affairs and Analysis
SUPERVISING ·  Parliamentary Analysis Officers·  Librarian/ Documentalist
DUTY STATION ABUJA, NIGERIA

Purposes must be despatched to: b14parlpolibdocr@ecowas.int

ROLE OVERVIEW

Below the supervision of the Director,Parliamentary Affairs and Analysis, the incumbent will develop, promote and make sure the environment friendly functioning of the Parliament’s library in addition to wonderful analysis and documentation providers according to worldwide greatest practices in assembly the knowledge and data wants of the Parliament.

ROLE AND RESPONSIBILITIES

  • Present normal orientation within the working of the Division;
  • Plan, coordinate and supervise the work of the Division;
  • Supervise the employees of the Library to make sure the supply of providers that meet the requirements and requiredments of a regional Parliament;
  • Oversee assortment, growth and administration of Data sources in accordance with worldwide greatest practices
  • Conduct and co-ordinate analysis on areas of curiosity geared toward supporting the Parliament and its Committees.
  • Deploy employees to analysis for particular person Members of Parliament and Committees.
  • Contribute technical recommendation to Administration on insurance policies and practices on all Library and Analysis associated matterers.
  • Compile related statistics and information for publication.
  • Guarantee well timed and efficient archiving of Parliamentary data and paperwork.
  • Signify ECOWAS Parliament in inter – institutional conferences, with delegation of authority to commit the Establishment on coverage points throughout the designated areas of practical accountability.
  • Coordinate using new applied sciences to boost providers supplied within the Division
  • Put together the funds of the Division
  • Carry out some other duties as could also be assigned by the supervisor.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

Grasp’s Diploma in Library and Data Science or any associated discipline from a acknowledged College.

  • 10 years expertise in public affairs together with 5 years at a supervisory degree;
  • Expertise in documentation assist features, reminiscent of referencing and terminology, enhancing and dealing with of official documentation is an asset. Expertise with documentation, efficiency and monetary info administration techniques reminiscent of Paperwork, Convention and Manufacturing Administration System (DCPMS) and an enterprise useful resource planning system reminiscent of SAP/UMOJA ;
  • Data and understanding of theories, ideas and approaches related to explicit sector, practical space or different specialised discipline;
  • Thorough data of ECOWAS guidelines and laws on the management and limitation of documentation and conferences servicing.
  • Good tutorial data of a broad vary of topics of the
  • Working expertise in a Nationwide or Regional Parliament could be an added benefit.

AGE LIMIT

Be under 50 years previous. This provision doesn’t apply to inner candidates.

ECOWAS KEY COMPETENCIES

  • potential to guide in assigned programmes and tasks by offering the mandatory managerial and operational experience required for the achievement of the group’s mandate;
  • potential to guide by instance and manage teamwork to encourage cooperation to realize focused outcomes, champion and construct momentum for change and to result in worker engagement;
  • potential to respect chain of command in an acceptable method;
  • wonderful self-management expertise, demonstrating ethics and integrity, confidentiality and displaying due regards for inner controls of guidelines, delegations and transparency;
  • potential to convey collectively complementary expertise/experience, assess particular person contributions and acknowledge/handle accomplishments and shortcomings in a fashion that brings continued success to the group;
  • data of program administration on the degree often acquired from a certification in program administration.
  • potential to analysis benchmarks and traits to result in the most effective suggestions for the event and enchancment of packages/tasks that may greatest serve the group/group;
  • well-developed networking and interpersonal expertise to hunt suggestions, info and information from a community of execs from a number of international locations/sectors/organizations and to determine and prioritize probably the most crucial group necessities;
  • potential to handle and co-ordinate consumer administration initiatives and make suggestions;
  • potential to develop and implement greatest practices in consumer providers;
  • potential to develop and implement stakeholder administration plans, packages and initiatives to acquire buy-in on new initiatives, to raised perceive dissenting views, to acquire sources and to extend perceptions of success.
  • potential to be diplomatic, tactful and respectful of different individuals from different backgrounds, understanding various cultural views particularly inside West Africa with the power to transform range into alternatives to enhance program/operational outcomes;
  • potential to create a various and inclusive interactive setting that advantages from various strengths bringing collectively revolutionary practices;
  • potential to stay goal in managing battle no matter cultural variations /positions, gender variations, and encourage different employees to beat cultural and gender bias and variations;
  • potential and accountability for incorporating gender views and guaranteeing the equal participation of ladies and men in all areas of labor;
  • potential to serve the curiosity of culturally various multinational groups/organizations/communities and individuals with incapacity with out prejudice and bias
  • understanding of the ECOWAS organizational construction, related dynamics and expectations as required to collaborate, take part, contribute and lead successfully;
  • data of the ECOWAS mandate, strategic plan/priorities in addition to the financial, political and social state of affairs and traits in Member States, as pertains to personal scope of labor;
  • data of ECOWAS greatest practices, program administration approaches and analysis strategies to guide and/or contribute to the event or evaluation of packages, tasks or initiatives;
  • data of the ECOWAS guidelines and procedures in an effort to appropriately interpret and apply directive or textual content, present technical recommendation, coach others and assess efficiency.
  • potential to investigate a state of affairs through the use of indicators to evaluate the prices, advantages, dangers, and possibilities for achievement in making choices;
  • potential to tug collectively info from completely different sources to determine the reason for issues, penalties of other causes of motion, potential obstacles and methods to keep away from the issue sooner or later;
  • potential to interrupt down very advanced conditions/info into easy phrases to clarify suggestions and conclusions geared toward fixing issues or enhancing operations/packages/tasks;
  • potential to develop new insights into conditions, apply revolutionary options to issues and to design new strategies of addressing points or disconnects the place established strategies and procedures are inapplicable or not efficient.
  • potential to speak with influence, clearly and concisely in a succinct and arranged method conveying credibility & confidence when making shows, setting expectations and explaining advanced points;
  • potential to pay attention intently and accurately interpret messages from others and reply appropriately;
  • completed technical writing and enhancing expertise;
  • exhibit lively listening expertise to encourage stronger communication amongst staff members and to  drive worker engagement in all establishments and businesses;
  • potential to provide constructive suggestions, present recognition, handle shortcomings and inspire direct experiences to work at peak efficiency;
  • proficiency in info communication applied sciences(ICT);
  • Fluency in oral and written expressions in one of many ECOWAS official languages of the Neighborhood (English, French & Portuguese). Data of a further one shall be an added benefit.
  • organizational and venture/program administration expertise with important expertise figuring out timelines, targets, prices and sources essential to ship on operational/program/venture outputs according to outcome based mostly administration strategy;
  • potential to set efficient targets and targets for self, others, and the work unit and adjusting work or venture priorities in response to altering circumstances;
  • potential to make use of participatory strategy in venture planning and determine gaps affecting the achievement of program/venture expectations and to design and implement intervention plans required to construct the specified job;
  • potential to implement rigorous monitoring and analysis practices and to set in place common reporting schedules related to key outputs;
  • potential to plan, manage, management sources, and to adjust to insurance policies, procedures and protocols to realize particular targets.

 

Essential Notes

  • The above statements are supposed to explain the overall nature and degree of labor to be carried out by individuals assigned to this job.
    They don’t seem to be to be construed as an exhaustive listing of all tasks, duties and expertise required of personnel so categorized.
    All personnel could also be required to carry out different tasks along with these specified now and again, as wanted
    • We don’t cost any utility, processing, coaching, interviewing, testing or different charge in reference to the appliance or recruitment course of. Must you obtain a solicitation for the fee of a charge, please disregard it. Moreover, please be aware that emblems, logos, names and addresses are simply copied and reproduced. Due to this fact, you’re suggested to use explicit care when submitting private info on the internet
    • We’re an equal alternative employer and worth range inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
    • Our individuals are all equally gifted in distinctive methods: we come from various traditions, private experiences and factors of view. And we need to embody yours, Are you able to encourage us along with your concepts?
    • We encourage all candidates to use and doesn’t apply any discrimination in any recruitment course of.
    • Purposes submitted after the deadline won’t be thought of.
    • Because of the urgency of the place, we have now the best to recruit a candidate who matches the required profile earlier than the above deadline
    • Solely certified candidates shall be invited for interview

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