Principal Officer, Normal Admin & Convention

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This submit can be obtainable in: Français (French) Português (Portuguese (Portugal))

JOB TITLE Principal Officer, Normal Admin & Convention
INSTITUTION ECOWAS PARLIAMENT
GRADE P5
ANNUAL SALARY UA66, 123.98, USD104, 330.42
STATUS Everlasting
DIRECTORATE Directorate of Adminsitration & Finance
DIVISION Normal Administration  & Convention
LINE SUPERVISOR Director, Administration. & Finance
SUPERVISING ·  Administrative Officer·  Convention Officer·  Procurement Officer
DUTY STATION ABUJA, NIGERIA

 Purposes needs to be despatched to: b14parlpogenadc@ecowas.int

ROLE OVERVIEW

Below the supervision of the Director, Administration. & Finance, the incumbent will supervise the overall administrative companies, procurement, and convention companies to make sure efficient and environment friendly administrative help for the Parliament.

ROLE AND RESPONSIBILITIES

  • Plan, co-ordinate and supervise the work and the employees of the Division;
  • Supervise the administration of the procurement technique of the establishment in keeping with the Neighborhood Procurement Code to make sure the supply of working instruments and logistics for the establishment;
  • Function Secretary to the Tender Committee;
  • Help in supervising all convention associated logistical preparations for all conferences of the Parliament to make sure easy and profitable conferences;
  • Supervise the administration of official correspondence between the Parliament and different establishments; present steerage in defining a submitting system to assist construct institutional reminiscence.
  • Help within the formulation, implementation and overview of administrative insurance policies and choices;
  • Keep a list in addition to maintain custody of all coverage information of the establishment;
  • Carry out every other duties as could also be assigned by the supervisor.

ACADEMIC QUALIFICATIONS AND EXPERIENCE

  • Grasp’s diploma (or equal) in Administration, Enterprise Administration or Social Science from a acknowledged College.
  • 10 years of progressively accountable expertise generally administration, convention logistics, procurement or associated discipline, of which no less than 2 years related worldwide work and a couple of years at a supervisory stage;
  • information of worldwide Procurement legal guidelines, codes and requirements;
  • intensive expertise making use of budgeting and procurement insurance policies and practices;
  • potential to guide on giant scale initiatives, set up varied elements, mobilize folks in the direction of a single goal and monitor outcomes.

AGE LIMIT

Be beneath 50 years previous. This provision doesn’t apply to inner candidates.

ECOWAS KEY COMPETENCIES

  • potential to guide in assigned programmes and initiatives by offering the required managerial and operational experience required for the achievement of the group’s mandate;
  • potential to guide by instance and set up teamwork to encourage cooperation to attain focused outcomes, champion and construct momentum for change and to result in worker engagement;
  • potential to respect chain of command in an applicable method;
  • wonderful self-management abilities, demonstrating ethics and integrity, confidentiality and displaying due regards for inner controls of guidelines, delegations and transparency;
  • potential to carry collectively complementary abilities/experience, assess particular person contributions and acknowledge/handle accomplishments and shortcomings in a fashion that brings continued success to the group;
  • information of program administration on the stage normally acquired from a certification in program administration.
  • potential to analysis benchmarks and traits to result in one of the best suggestions for the event and enchancment of applications/initiatives that can greatest serve the neighborhood/group;
  • well-developed networking and interpersonal abilities to hunt suggestions, data and knowledge from a community of execs from a number of international locations/sectors/organizations and to determine and prioritize probably the most vital neighborhood necessities;
  • potential to handle and co-ordinate consumer administration initiatives and make suggestions;
  • potential to develop and implement greatest practices in consumer companies;
  • potential to develop and implement stakeholder administration plans, applications and initiatives to acquire buy-in on new initiatives, to higher perceive dissenting views, to acquire assets and to extend perceptions of success.
  • potential to be diplomatic, tactful and respectful of different folks from various backgrounds, understanding numerous cultural views particularly inside West Africa with the power to transform range into alternatives to enhance program/operational outcomes;
  • potential to create a various and inclusive interactive atmosphere that advantages from numerous strengths bringing collectively revolutionary practices;
  • potential to stay goal in managing battle no matter cultural variations /positions, gender variations, and encourage different employees to beat cultural and gender bias and variations;
  • potential and accountability for incorporating gender views and making certain the equal participation of ladies and men in all areas of labor;
  • potential to serve the curiosity of culturally numerous multinational groups/organizations/communities and individuals with incapacity with out prejudice and bias
  • understanding of the ECOWAS organizational construction, related dynamics and expectations as required to collaborate, take part, contribute and lead successfully;
  • information of the ECOWAS mandate, strategic plan/priorities in addition to the financial, political and social state of affairs and traits in Member States, as pertains to personal scope of labor;
  • information of ECOWAS greatest practices, program administration approaches and analysis strategies to guide and/or contribute to the event or evaluation of applications, initiatives or initiatives;
  • information of the ECOWAS guidelines and procedures in an effort to appropriately interpret and apply directive or textual content, present technical recommendation, coach others and assess efficiency.
  • potential to investigate a state of affairs through the use of indicators to evaluate the prices, advantages, dangers, and possibilities for fulfillment in making choices;
  • potential to drag collectively data from completely different sources to determine the reason for issues, penalties of other causes of motion, potential obstacles and methods to keep away from the issue sooner or later;
  • potential to interrupt down very advanced conditions/data into easy phrases to elucidate suggestions and conclusions aimed toward fixing issues or enhancing operations/applications/initiatives;
  • potential to develop new insights into conditions, apply revolutionary options to issues and to design new strategies of addressing points or disconnects the place established strategies and procedures are inapplicable or not efficient.
  • potential to speak with impression, clearly and concisely in a succinct and arranged method conveying credibility & confidence when making shows, setting expectations and explaining advanced points;
  • potential to hear intently and appropriately interpret messages from others and reply appropriately;
  • completed technical writing and enhancing abilities;
  • exhibit energetic listening abilities to encourage stronger communication amongst crew members and to  drive worker engagement in all establishments and companies;
  • potential to offer constructive suggestions, present recognition, handle shortcomings and inspire direct reviews to work at peak efficiency;
  • proficiency in data communication applied sciences(ICT);
  • Fluency in oral and written expressions in one of many ECOWAS official languages of the Neighborhood (English, French & Portuguese). Information of a further one can be an added benefit.
  • organizational and venture/program administration abilities with vital expertise figuring out timelines, targets, prices and assets essential to ship on operational/program/venture outputs in keeping with outcome primarily based administration method;
  • potential to set efficient targets and targets for self, others, and the work unit and adjusting work or venture priorities in response to altering circumstances;
  • potential to make use of participatory method in venture planning and determine gaps affecting the achievement of program/venture expectations and to design and implement intervention plans required to construct the specified job;
  • potential to implement rigorous monitoring and analysis practices and to set in place common reporting schedules related to key outputs;
  • potential to plan, set up, management assets, and to adjust to insurance policies, procedures and protocols to attain particular targets.

 

 

Necessary Notes

  • The above statements are supposed to explain the overall nature and stage of labor to be carried out by folks assigned to this job.
    They aren’t to be construed as an exhaustive record of all tasks, duties and abilities required of personnel so labeled.
    All personnel could also be required to carry out different tasks along with these specified occasionally, as wanted
    • We don’t cost any utility, processing, coaching, interviewing, testing or different payment in reference to the appliance or recruitment course of. Must you obtain a solicitation for the fee of a payment, please disregard it. Moreover, please notice that emblems, logos, names and addresses are simply copied and reproduced. Subsequently, you’re suggested to use explicit care when submitting private data on the net
    • We’re an equal alternative employer and worth range inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
    • Our persons are all equally gifted in distinctive methods: we come from numerous traditions, private experiences and factors of view. And we need to embrace yours, Are you able to encourage us together with your concepts?
    • We encourage all candidates to use and doesn’t follow any discrimination in any recruitment course of.
    • Purposes submitted after the deadline is not going to be thought-about.
    • Because of the urgency of the place, now we have the best to recruit a candidate who matches the required profile earlier than the above deadline
    • Solely certified candidates can be invited for interview

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