Provide Supervisor at The Alliance for Worldwide Medical Motion (ALIMA)

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The Alliance for Worldwide Medical Motion (ALIMA) is an unbiased humanitarian medical NGO that was created in 2009 by professionals of humanitarian medication. ALIMA’s mission is to supply medical care in emergency conditions or medical catastrophes.

We’re recruiting to fill the place of:

 

 

Job Title: Provide Supervisor

Location: Maiduguri, Borno
Profile: Provide Supervisor
Division: Logistics
Report To: Provide Supervisor
Practical With: Logistics Coordinator
Stage: 6

Essential Goal of Place

  • To supply all vital Provide/procurement helps to ALIMA Nigeria Mission, Katsina, Owo, Abuja and the undertaking workplace in Maiduguri, and proceed with most effectivity whereas adhering to ALIMA’s procurement processes/ validation desk; however not restricted to the coordination.

Practical and Hierarchical Strains:

  • Studies to Provide Supervisor and Collaborates with Venture Groups and different departments.

Duties and Duties
Worldwide Provide:

  • Work in collaboration with the Dakar staff in finishing of procurement paperwork achieved from Dakar or France
  • Preserve and monitor all of the worldwide procurement IR quantity
  • Suggests measures to enhance the system to the totally different actors concerned
  • Obtain air freight at Abuja Worldwide Airport or sea freight at Lagos Port or Port Harcourt
  • Transfers the orders to the pharmacy staff and ensuring that each one the required documentations are achieved.
  • Collects the ultimate variations of orders and getting ready the required documentations
  • Submits and collects all paperwork associated to medical and non-medical freight and make it possible for vital clearance bills are achieved in good time.
  • Maintains common contact with the provider and organizes transport schedule

Native Provide:

  • Advices the sector staff and different departments on the provision of the requested merchandise on the native market by way of amount, high quality and time constraint
  • Collects the ultimate variations of inner order paperwork overview and makes the required processing based on the validation desk
  • Observe up the order throughout the entire provide course of, conserving the Provide Supervisor and Logistics Coordinator up to date. Reacts with the intention to take acceptable measures based on discipline’s provide priorities
  • Share the required documentation (SPO and pattern if want be) to the Logistics staff for verification throughout reception of products within the warehouse
  • Will get suggestions in regards to the reception of the products on the remaining vacation spot and replace the Provide Supervisor and Logistics Coordinator
  • Answerable for managing the samples for the Mission for future procurements.
  • Guarantee and facilitate the sleek working of the provision admiration, audit inner request (IR), order to be complying/ respect with the provision course of.  Help in proposing corrective measures or adjustment the place vital
  • Ship RFQ’s, RFPs and order clarifications to the chosen suppliers by ALIMA Nigeria
  • Common Evaluation of LOCAL market with the intention to create and replace listing of essentially the most handy suppliers, costs, and so on.
  • Checks that ALIMAs procedures are adopted throughout native buying (quotes and bids to tender), ensures right monetary circumstances and negotiates with service suppliers
  • Follows up on orders and excellent Deliveries and ensuring that full/full deliveries are made by suppliers in any respect time.
  • Updates the contact listing with tariffs and maintains a community and good skilled relations with the varied companions
  • ensures the transport, provide and distribution of products.

Administrative Roles:

  • To deputize the provision supervisor in his/her absence and guarantee there may be continuity of whole provide chain actions in help of this system
  • Help the Provide Supervisor for procurement actions planning, organizing and creating the long run technique and method of ALIMA Nigeria provide division
  • Guarantee there may be an sufficient and neatly organized filling system( each tender & laborious archiving) for ALIMA Nigeria Mission
  • Work in closed collaboration with the Pharmacy to acquire vital provide wants.
  • In the course of the Provide Supervisor’s absence, handle all workers employed within the provide Division who’re straight below him/her & supporting operations for in Nigeria by assigning of duties by Delegation, monitoring the efficiency and often evaluating workers straight supervised by him /her.
  • Plan and conduct workers efficiency critiques for provide workers straight below his workers administration and map out the workers efficiency growth plan.

Upkeep:

  • Upkeep of tidiness and cleanliness within the space of labor.

Gear:

  • Answerable for any belongings assigned to you by the logistics staff.

Reporting:

  • Sharing of correct well timed weekly report back to the Provide Handle and the Logistics Coordinator by 3pm of each Friday
  • Sharing of correct well timed Month-to-month report by 1st of each Month
  • Report the quarterly market survey to the Provide Supervisor and the Logistics Coordinator

Necessities
Schooling:

  • A Bachelor’s diploma in Provide / Enterprise Administration / Transport.
  • Technical diploma in Provide Chain Administration is Important.

Expertise:

  • Fascinating working expertise in provide chain actions associated jobs
  • Fascinating working expertise with MSF or different INGOs
  • Fascinating working expertise in creating nations

Information:

  • Important laptop literacy (Phrase, Excel and Web).

Languages:

  • Mission working language important, with native language abilities is most popular.

Competence:

  • End result oriented, teamwork, flexibility, dedication and stress administration.

Word: This job profile is just not exhaustive, because it may change sometimes based on the wants of the mission.

 

 

How one can Apply
and certified candidates ought to ship their CV and Cowl Letter to: recruitment@nigeria.alima.ngo utilizing the “Job Title” as the topic of the e-mail

 

 

 

Essential Notes

  • The above statements are supposed to explain the final nature and stage of labor to be carried out by individuals assigned to this job.
    They don’t seem to be to be construed as an exhaustive listing of all tasks, duties and abilities required of personnel so labeled.
    All personnel could also be required to carry out different tasks along with these specified sometimes, as wanted
    • We don’t cost any software, processing, coaching, interviewing, testing or different price in reference to the appliance or recruitment course of. Must you obtain a solicitation for the fee of a price, please disregard it. Moreover, please observe that emblems, logos, names and addresses are simply copied and reproduced. Due to this fact, you’re suggested to use specific care when submitting private data on the internet
    • We’re an equal alternative employer and worth range inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
    • Our persons are all equally gifted in distinctive methods: we come from numerous traditions, private experiences and factors of view. And we need to embody yours, Are you able to encourage us along with your concepts?
    • We encourage all candidates to use and doesn’t follow any discrimination in any recruitment course of.
    • Functions submitted after the deadline won’t be thought of.
    • As a result of urgency of the place, we now have the suitable to recruit a candidate who matches the required profile earlier than the above deadline
    • Solely certified candidates will probably be invited for interview

Utility Deadline  fifth April, 2021