Vacancies at The Embassy of Eire Nigeria for Administrative Officers

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Embassy of Eire Nigeria – The Embassy works to reinforce the political and financial relationship between Eire and Nigeria that can ship financial progress and jobs; keep and strengthen hyperlinks with our Irish diaspora; and promote Eire and Irish Tradition.

We’re recruiting to fill the positions under:

 

Job Title: Administrative Assistant
Location: Abuja (FCT)

Major Duties

  • Help efficient and environment friendly administrative methods referring to the environment friendly operations of the Embassy.
  • Perform a spread of administrative duties, comparable to submitting, sustaining correct data and scheduling conferences, as required
  • Help the Senior Administration Staff in quite a few areas, and contributing in direction of sustaining a protected, safe and environment friendly working setting on the Embassy.
  • Overview and report on operational budgets and expenditure, making certain worth for cash and compliance with applicable procedures and laws. Take duty for procurement issues, together with tendering and reviewing contracts the place applicable.
  • Assist to make sure adherence to well being and safety protocols and the maintenance of Embassy automobiles, and oversee the upkeep of the Embassy premises, enterprise enhancements and repairs as needed.
  • Present assist on official journey/inward visits and occasions, together with arranging journey and lodging, scheduling conferences and occasions, organising logistics, invites and so forth.
  • Liaise with varied native workers members, together with drivers and upkeep workers, in addressing well being, security, HR and different issues.
  • Help the Senior Administration workforce as a mission liaison for the development of a brand new Irish Embassy and Chancery in Abuja, together with coordination with native advisers, monitoring the constructing course of, participating with authorities and related planning authorities, and liaising with EU and different diplomatic missions.
  • Help within the administration of Embassy-administered grant programmes, and offering assist for different actions included within the Embassy Enterprise Plan, as requested.
  • Take part constructively in efficiency assessment processes and establish personal coaching necessities as they relate to administrative work on the Embassy.
  • Display flexibility and willingness to tackle further duties which may be assigned by the Senior Administration Staff every so often.

Required expertise and expertise
Important:

  • At the very least two years of earlier administrative work expertise
  • Pc expertise – should be proficient in Phrase, Excel, and e-mail and web
  • Wonderful communication and interpersonal expertise
  • Excessive diploma of integrity and powerful ethic of customer support
  • Police clearance and authorized entitlement to stay and work in Nigeria previous to recruitment.

Fascinating:

  • Expertise of working for an Embassy, worldwide organisation, monetary establishment, suppose tank or related.

Phrases and Situations

  • Working hours: full time, or 37 hours per week.
  • Time beyond regulation: as applicable for the job stage
  • Remuneration: NGN 615,350.00 gross wage monthly
  • Advantages: Medical insurance coverage, 13th month wage, pension
  • Major work location: Embassy of Eire, Abuja
  • Begin date: Mid-March 2021. There’s a 6-month probation interval, after which efficiency is reviewed and a hard and fast time period contract could also be supplied.

 

 

 

Job Title: Private Assistant to Ambassador
Location: Abuja

Particulars

  • The Embassy of Eire in Abuja is searching for an Ambassador’s Private Assistant (PA) to affix our workforce.
  • The Ambassador of Eire in Abuja is accredited to Nigeria, Ghana, Cote d’Ivoire, Senegal and ECOWAS.

Predominant duties and duties

  • Offering administrative assist to the Ambassador, together with managing the Ambassador’s schedule, appointments, correspondence, native and regional visits, in addition to illustration actions
  • Helping with official journey preparations for the Ambassador, and different senior workers when applicable
  • Managing the weekly diary for different senior Embassy workers, when required
  • Liaising with the Nigerian Ministry of International Affairs for all protocol preparations, together with facilitating entry to different ministries, federal organisations, and state governments
  • Liaising with different sections of the Embassy, the Division of International Affairs and different Authorities Departments in Eire, and exterior businesses as required
  • Supervising the entire Residence home workers
  • Managing representational actions for the Ambassador, together with organising occasions in Nigeria and in secondary accreditations
  • Helping with practicalities concerning delegation visits from Eire and different exterior promotional actions
  • Offering supporting paperwork for the Ambassador’s actions
  • Sustaining and managing contact and correspondence with the Protocol part on the Ministry of International Affairs and different related authorities, together with in Eire’s nations of secondary accreditation. This contains sending, receiving, and submitting notes verbale; speaking with customs authorities; and updating diplomatic lists.
  • Drafting letters, correspondence and invites
  • Managing the Embassy Contacts Administration System

Competence and dealing expertise

  • Wonderful communication and interpersonal expertise; wonderful command of English, each written and oral
  • Working expertise from public authorities, ideally different diplomatic missions, businesses, ministries or different state authorities.
  • A superb sense of cooperation, organisation and private duty. Capability to work underneath time stress.
  • A excessive diploma of integrity and a dedication to customer support.
  • Pc expertise – should be proficient in Phrase, Excel, and e-mail and web.
  • Authorized entitlement to stay and work in Nigeria previous to recruitment.

Phrases and Situations

  • Working hours: full time, or 37 hours per week.
  • Time beyond regulation: as applicable for the job stage
  • Remuneration: NGN 615,350.00 gross month-to-month wage
  • Advantages: Medical insurance coverage, 13th month wage, pension
  • Major work location: Embassy of Eire, Abuja
  • Begin date: Mid-March 2021. There’s a 6-month probation interval, after which efficiency is reviewed and a hard and fast time period contract could also be supplied.

 

 

 

Find out how to Apply
and certified candidates ought to ship their Purposes to: abujarecruitment@dfa.ie the appliance ought to include the next:

  • A letter of utility in English (1 web page max) outlining your suitability for the place and curiosity in working with the Embassy of Eire;
  • A CV/Résumé (2 pages max);
  • Particulars of two nominated referees with contact particulars and if accessible, copies references
  • Copies of any related tutorial, skilled and language .

Be aware

  • No purposes will likely be accepted after this deadline. Software emails will need to have the topic line: “Administrative Assistant Software (your full title)”. Instance “Administrative Assistant Software John Smith”. Purposes with out the suggested topic line might not be thought of.
  • Knowledge Safety: All private data obtained will likely be stored consistent with GDPR and Knowledge Safety pointers.
  • Safety Clearance for Native Workers:  Police vetting will likely be sought in respect of people who come into account for appointment. Enquiries can also be made with the police drive of any nation by which the applicant into account for appointment resided. If unsuccessful, this data will likely be destroyed. If the applicant subsequently comes into account for an additional place, they are going to be required to produce this data once more.

 

 

Vital Notes

  • The above statements are supposed to explain the overall nature and stage of labor to be carried out by individuals assigned to this job.
    They aren’t to be construed as an exhaustive record of all duties, duties and expertise required of personnel so categorised.
    All personnel could also be required to carry out different duties along with these specified every so often, as wanted
    • We don’t cost any utility, processing, coaching, interviewing, testing or different payment in reference to the appliance or recruitment course of. Do you have to obtain a solicitation for the cost of a payment, please disregard it. Moreover, please word that emblems, logos, names and addresses are simply copied and reproduced. Subsequently, you’re suggested to use specific care when submitting private data on the net
    • We’re an equal alternative employer and worth variety inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
    • Our persons are all equally gifted in distinctive methods: we come from numerous traditions, private experiences and factors of view. And we wish to embrace yours, Are you able to encourage us together with your concepts?
    • We encourage all candidates to use and doesn’t follow any discrimination in any recruitment course of.
    • Purposes submitted after the deadline is not going to be thought of.
    • Because of the urgency of the place, we now have the best to recruit a candidate who matches the required profile earlier than the above deadline
    • Solely certified candidates will likely be invited for interview

 

Software Deadline  17:00 22nd February 2021

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