The World Financial institution Group – Established in 1944, the WBG is among the world’s largest sources of funding and data for improvement options. In fiscal 12 months 2018, the WBG dedicated $67 billion in loans, grants, fairness investments and ensures to its members and personal companies, of which $24 billion was concessional finance to its poorest members. It’s ruled by 188-member nations and delivers companies out of 120 places of work with practically 15,000 workers positioned globally.
We’re recruiting to fill the place under:
Job Title: Administrative Assistant
Job #: req8670
Sector: Administration / Workplace Assist
Time period Length: three years zero months
Recruitment Sort: Native Recruitment
- IFC – a member of the World Financial institution Group – is the biggest world improvement establishment targeted on the personal sector in rising markets. We work in additional than 100 nations, utilizing our capital, experience, and affect to create markets and alternatives in creating nations. In fiscal 12 months 2020, we invested $22 billion in personal firms and monetary establishments in creating nations, leveraging the ability of the personal sector to finish excessive poverty and enhance shared prosperity. For extra data, go to www.ifc.org.
- The Worldwide Finance Company (IFC), a member of the World Financial institution Group, is the biggest world improvement establishment targeted on the personal sector in creating nations. It’s dedicated to financing personal sector companies in rising markets, mobilizing capital within the worldwide finance markets, serving to shoppers enhance social and environmental sustainability and offering advisory companies to governments and companies.
- IFC Lagos, Nigeria Nation Workplace is a part of the sub-Saharan Africa Division chargeable for all in-country funding and advisory companies delivered to Nigeria primarily and different nations typically.
- IFC is in search of a reliable Administrative Assistant, to be based mostly in Lagos, to supply oversight for the workplace in areas of services, administration, operational procurement, reporting & analytics, amongst different duties.
- The chosen candidate will report back to the IFC Lagos, Nigeria Nation Supervisor.
Function & Duties
Duties and obligations will embrace, however not restricted to:
- Ensures easy operation of ongoing workplace administrative capabilities together with setting, area, gear, and data retrieval methods, and so forth.
- Serves as key liaison to the constructing Amenities Administration Firm, oversees their actions and ensures that established procedures for all constructing administration, fireplace, life security and safety applications are adopted for periodic inspections and workers emergency drills.
- Maintains a present desk of head and seat counts within the workplace and area use and coordinates inner strikes with native IT workers.
- Supplies assist to the true property carbon footprint workforce by coordinating an efficient Greening Program to reduce waste and person impression on the setting; implements efficient post-occupancy power and water administration applications to cut back the constructing footprint.
- Oversees actions of hospitality and cleansing workers.
- Serves as backup to assist workers on points associated to program actions, HR, entrance workplace, reception, IT, safety, workplace occasions, logistics, and so forth.
- Undertakes advert hoc duties that could be assigned by the Nation Supervisor or designated Appearing Nation Supervisor
- Orients new workers in any respect ranges relating to unit’s administrative operations and work tips.
- Receives and attends to all services associated points in an organized, communicative and clear method and offers standing and follow-up documentation to the Nation Supervisor and Amenities Officer.
- Manages an asset program for IFC-owned furnishings, gear and fixtures.
- Critiques all contractor invoices and recommends for cost as applicable. Attends to all procurement issues regarding procurement for workplace services.
- The place requires a Bachelor’s or equal diploma with 7 – 9 years’ expertise in administration, services and procurement. The individual will need to have glorious communication expertise, means to juggle a number of duties and independently work by means of extremely various and complex work routines, processes and procedures.
- Sturdy undertaking administration expertise, associated certification a plus.
- Expertise in workplace and services administration
- Teamwork (Collaboration) and Inclusion – Collaborates with different workforce members and contributes productively to the workforce’s work and output, demonstrating respect for various factors of view.
- Data, Studying and Communication – In a position to analysis and draft high quality written supplies or overview adherence of written supplies ready by others to administrative necessities.
- Wonderful spoken and written English communication expertise. Capability to diplomatically talk with shoppers in any respect ranges, in addition to native authorities authorities and contractors. Efficient interpersonal, communication and listening expertise, glorious sense of shopper orientation, and drive for outcomes.
- Demonstrated management and supervisory expertise to successfully handle outsourced workplace services workers and different distributors to ship built-in companies
- Expertise and methods data – Has proficiency of newest expertise related to assigned obligations. Demonstrates initiative in studying and/or supporting implementation of rising expertise and methods related to efficient work of the unit.
- Challenge and job administration – In a position to manage, coordinate, monitor and implement duties and tasks.
- Shopper Orientation – In a position to set up partnership-based working relationships with inner/exterior shoppers. Demonstrates independence, initiative, and autonomy in addressing shoppers’ wants.
- Drive for Outcomes – Takes private possession and accountability to fulfill deadlines and obtain agreed-upon outcomes and has the non-public group to take action.
Most well-liked Language(s):
Find out how to Apply
and certified candidates ought to:
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* We don’t cost any software, processing, coaching, interviewing, testing or different payment in reference to the applying or recruitment course of. Must you obtain a solicitation for the cost of a payment, please disregard it. Moreover, please word that emblems, logos, names and addresses are simply copied and reproduced. Subsequently, you’re suggested to use explicit care when submitting private data on the internet
* We’re an equal alternative employer and worth variety inclusion. We don’t discriminate on grounds of color, race, nationality, faith, age, ethnic origin, incapacity, gender, marital standing, or sexual orientation in our employment practices
* Our individuals are all equally gifted in distinctive methods: we come from various traditions, private experiences and factors of view. And we need to embrace yours, Are you able to encourage us together with your concepts?
* We encourage all candidates to use and doesn’t observe any discrimination in any recruitment course of.
* Functions submitted after the deadline is not going to be thought of.
* As a result of urgency of the place, we’ve got the proper to recruit a candidate who matches the required profile earlier than the above deadline
* Solely certified candidates will probably be invited for interview
Utility Deadline 13th October, 2020.